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Create Your Event From Planning to Live
Creating your Event
Create Your First Event
Create Your First Event

How to create an event so your team is ready to go

Rachel Pohlen avatar
Written by Rachel Pohlen
Updated over a week ago

  1. Select Blerter in the top right corner

2. This will take you to the Organizations home page

3. Refer to My Organizations and select one from the list

4. Browse to the Events page on the left

5. Select Create Event to the right

6. Choose a Template accordingly then select Next

7. Ensure your Template is the right fit before selecting Next

8. Complete the relevant Event Details

9. Fill in the location details before creating event


   a) Where is the name of the site/ venue/ building etc.
   b) Physical address for the Geolocation to activate
   c) Geofence Radius is dependent on your venue size (min. 200 meters required) 

10. Select Create on the right, this will take you to your event

Next Steps

Once you've created the event select Settings from the left-hand menu

Details & Location


You can edit the original Details here at any stage before or during the event

Evacuation

Once you've uploaded an Evacuation plan in the Everyone Channel > Documents you can then select the plan - via Choose Evacuation Plan > Save. This can be attached to Alerts if you need to send an evacuation message to your entire event team

Team

This gives you the ability to Check out all event members from the event

Admin

This allows you to change the Current Status and Event Visibility


​Event Status


​The event status relates to what stage your event cycle is in


In the Planning and Complete status, only members of your organization can see your event. Active status means it is open to the public and your wider event team can now start joining - Find out more on Event Status.


Recommendation: Activate your event BEFORE you send the invite email to your team, otherwise your team won't be able to access your event.


​Event Visibility

The event visibility relates to who can access your event.

  • Invitation Only - our highest security event. The members need to belong to the organization AND be invited in to join your event.

  • Staff only - the members need to belong to your organization to be able to access the event.

  • Anyone - open to members of the public with a QR code, this can be your volunteers, suppliers, contractors, vendors, etc.

  • Recommendation - Select Anyone BEFORE you send the invite email to your team, this allows a quick onboarding process without them getting stuck at the 'Check-In' stage.

Check in


This page is important to highlight safety instructions, environmental observations and reminders for staff to send Blerts to the organizational team.


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Check In & Check Out allows you to automatically prompt your crew to check-in and out when they enter or leave the Event Geo radius


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