EVENT STATUS

The Event Status follows your events journey as you go through the Planning stage to Archive.
Who: Users with Event Manager rights can update the Event Status
Where: To update the Event Status, select the next step from the Event Dashboard. 

EVENT STATUS: PLANNING

The Event Planning stage allows the Event Manager to plan their event in a private setting where no crew or Organizational staff that aren't on the team can access the event. 

All new events are given the default status of being In Planning. Here you can plan all aspects of the event including registering all Hazards, preplanned communications via Alerts and load up all your event documentation for your teams to view. 

Only Organizational staff can view events in this stage.

Key points for Planning:

 Y    Create, manage and publish Hazards, Incidents, Blerts and Alerts

 Y    Can invite any Organizational Staff and give them event roles

 Y    Access all your data and reports on mobile and desktop 

 Y    Default event visibility is set to 'Invitation only' 

 Y    Communicate through Chat or Alerts to your organizational team. 

 N    Crew cannot find or Join your event on Blerter 

ACTIVE

Active indicates that your event is now live.  This includes your pack in and pack out of the venue. Crew can now be added (charges will start to apply) and you can start communicating with your team by sending Alerts or chat messages. The biggest difference from Planning is that you can now start collaborating and invite Event Team members such as suppliers, crew and volunteers.The team will also be notified when you add new Hazards.  Your team will be able to send Blerts to the Operations Center so that actions can be taken to a run and smooth and efficient event. 

When you change your event Status to Active, make sure the Visibility and Onboarding Codes are adjusted so your crew can find and access the event.  Note that your Team Member billing will start now. 

Key points for Active:

Y      All features in Planning are still available 

Y      Create, manage and publish Hazards, Incidents, Blerts and Alerts

Y      Team Member billing will start as Active status is confirmed 

Y      Can invite any Team Members and give them event roles

Y      Team Members can find, join and Check-In to your event 

        (Check the Event Visibility and Invite Code requirements are set)

Y      Team Members can view event details and start sending Blerts

Y      Communicate to all team Members with an Alert

Y      Create group or direct messages in Chat. 

COMPELTED

The event pack down is complete and changing your event status from Active to Complete will also stop your Crew Billing for which you will be invoiced at the end of the month. When checking crew out you will have the opportunity to send a Thank You message. 

Complete all your tasks, make sure all Incident Reports are completed and review all Alerts, Hazards and other information to take note of learnings for future events. 

Easily export the spreadsheets so you can analyse the data, measure your teams performance, spot trends to prevent future issues.

Note this is the final stage of the event where you can make changes to the data. Once the event is archived no further updates are possible. 

Key points for Completed:

Y     Complete tasks and close Hazards, Incidents, Blerts and Alerts

Y     Stop billing and automatically Check-Out all Team Members 

Y     Send a 'Thank You' note to all Team Members on Check-Out

Y     Default event visibility returns to 'Invitation only' 

Y     Event will show on mobile in 'Past Event'

N     Crew cannot Join your event on Blerter 

ARCHIVED

Note: Once an event is Archived this cannot be undone. 

The event is now wrapped up.  Whilst no changes can be made the event, learnings can continue here as you can return back to the event data in Desktop at any time. 

Key points for Planning:

Y      Only available to Organizational Staff to access reports

N     Cannot create or manage Hazards, Incidents, Blerts and Alerts

N     Cannot undo Archived

Did this answer your question?